Dear Colleagues,
As we kick off the new 2018-19 fiscal year, I will be sending a series of communications regarding updates to our business processes. We incorporated your feedback regarding printing activities with Campus Graphics over the past year into updated processes starting July 1.
District, Categorical and Grant Printing Updates
District Budgets have been established at the same organizational level as last year and were revised to reflect FY 2017-18 expenditure level (see attached). Funds may not be transferred out of accounts 434000 (instructional printing) and 454000 (non-instructional printing); those funds are stricltly reserved for printing.
If you determine additional funds are needed for district printing, please submit a budget augmentation.
Categoricals, grants, and Student Fee Accounts (i.e. materials fee, health services, student ID, parking) continue to have the ability to establish printing budgets within the parameters of the source of funding.
Purchase requisitions/open purchase orders are no longer required for the district, categorical, grant and Student Fee Account funds. You are encouraged to monitor expense detail through the “Budget Query by Account” report in Banner Finance Self Service. Chargebacks are typically posted to the ledger approximately 2 weeks after the prior month. The first set of chargebacks for the year will appear in mid-August.
Provide your Fund-Organization-Account-Program (FOAP) at the time of placing your order with Campus Graphics. Refer to the Fund-Org-Program and Account cross walks to familiarize yourself with the updated codes. You may also find it helpful to watch the training videos regarding the new financial system
Other Funding Models
The following funding sources will continue to establish their own printing budget and create purchase requisitions/open purchase orders as usual:
Campus Graphics Logistics
The general fund chargeback accounts and categorical accounts that were active last year have been migrated to the Banner FOAP configuration.
For new or existing users, if you do not see your FOAP account in the pull-down menu on the online ordering page, please contact Gordon Rivera at grivera@hancockcollege.edu, ext. 3447.Please provide your FOAP, print allocation dollar amount and the users you wish to have access to your print accounts. For those accounts that require open PO's please continue to send copies of the open PO to Campus Graphics for processing.
Campus Graphics will have an updated FAQ and OS to Banner conversion table posted by end of July. In addition, Campus Graphics will have several professional development classes in August for new and existing staff and faculty. Department secretaries please encourage your new faculty to attend of Campus Graphics online ordering system.
Please submit charge back corrections to Candy Solano – csolano@hancockcollege.edu as follows:
- Date of charge along with: Fund-Org-Account-Program and Amount of charge to be corrected
- Correct Fund-Org-Account-Program
Have questions about the budget and reports?
Please contact your functional area printing budget owner with questions regarding the amount of the budget. Please consult the training materials and videos on the portal to learn more about budget query reports.
Best Regards,
Jessica Blazer
Director, Business Services
Phone: (805) 922-6966, ext. 3268
CAMPUS GRAPHICS PHOTOCOPY POLICY
Starting July 1 2017, all institutional departments and programs will now pay the same amount for Campus Graphics print services.
- High-speed black/white and full color photocopy
- Design/Print
- Large format poster printing
- Full bindery/finishing
- Engraving
TO REGISTER:
Click Register on the top right side of this screen and fill out each field. We will need an email address, cell or office number, and where you get your mail (physical location). Select your department/site and your default budget code. If you need assistance in locating your department/dean and correct program code, please refer to the Chargeback FAQ.
Once completing registration please call or email the Campus Graphics Coordinator, rnourse@hancockcollege.edu, ext.3249, or the Campus Graphics Supervisor, grivera@hancockcollege.edu ext. 3447 to finalize your registration. If you do not see your department/site or your assigned budget code, or if you have several budget codes associated with your programs, please contact the supervisor of campus graphics, 922-6966 ext. 3447.
CAMPUS GRAPHICS APPROVAL PROCESS
All college documents for public distribution must be reviewed and approved by the dean of the area and Public Affairs. Jobs that fit this category will be routed for approval following submission to Campus Graphics. Public documents include fliers, brochures, postcards, business cards/letterhead, group letters. Not included in this group is classroom syllabi and handouts.
The Campus Graphics team has over 50 years of graphic communication experience.
Allow us to make your program or project shine!
Please call us today!
Freedom of the press is limited to those that can run one
QUICK COPY ORDER FORM
Under New Order (top of screen), choose Quick Copy when you have originals that are ready for duplication without design services and for orders less than 500 total copies (i.e. 500 single sided, 500 two sided, 20 copies of a 25 page single sided document, etc.)
For customers who wish to drop off hard copies for duplication: 1) Fill out the Quick Copy Order form online 2) Print out order form and attach to originals 3) Drop off originals at print shop in Quick Copy basket or hand them to a Campus Graphics team member. Customers may also send their orders through intercampus mail to Robert Nourse Building H room 102 (please be advised it can take up to two business days for mail to arrive).
Customers may also make their own copies at the walk-up copier in the print shop lobby. Please fill out a Quick copy order form and in the notes write "self copied." Walk-up copier is limited to 100 copies or less, for orders larger than this please drop off in Quick Copy basket.
PRINTING ORDER FORM
If you need design services, or have a job that exceeds 1000 total copies, is a NCR form, or has complex bindery needs, please select Printing Order, Under New Order (top of screen), and choose your documents file size or Design Only, if printing is not required.
Sets of Copies and Sheets per Set
- # of Copies is the quantity of your order, if you want 25 total finished sets of multiple sheets, then put down 25.
- # of Originals is the amount of paper per set in your order, i.e., if your order has three pages in your file, one sheet printed two sides and one sheet printed one side, that would be 2 originals. You would designate how you want your work to be printed in the ordering process- two sided or one sided. IMPORTANT PLEASE PUT THE NUMBER OF PAGES OF YOUR FILE OR HARD-COPIES INTO THE # OF ORIGINALS FIELD AND THE SYSTEM WILL DO THE MATH FOR YOU! For NCR forms, no matter how many actual sheets of paper are in a finished set, i.e. three part has three individual sheets of paper, its still just counted as one original. For wideformat work, the # of original field is the square footage of the order, i.e. a 24" x 36" poster would have 6 six square feet for one poster.
A good way to determine # of originals in your order is to determine how you want the file or hard copy sheets printed- two sided or one sided, then visualize a finished set in your hand as you want it completed. Count the number of sheets of paper in one complete set and that is the # of originals.
For general information please call 805-922-6966 ext. 3963.
HOURS:
- MONDAY-THURSDAY: 7:30AM to 9:00PM
- FRIDAY: 7:30AM to 4:00PM
- CAMPUS GRAPHICS IS CLOSED EVERY WEDNESDAY FROM 10:30 TO 12 PM
Lauren Dubose- Design Specialist, ldubose@hancockcollege.edu, ext. 3443
Robert Nourse- Coordinator, Campus Graphics, rnourse@hancockcollege.edu, ext. 3249
Matthew Macpherson-Graphic Designer, matthew.macpherson@hancockcollege.edu, ext. 3511
Gordon Rivera-Supervisor, Campus Graphics, grivera@hancockcollege.edu, ext. 3447
Josh Santos-Copy Technician (Day), josue.santos1@hancockcollege.edu, ext. 3957
Elizabeth Zuniga-Copy Technician (Night), elizabet.zuniga1@hancockcollege.edu, ext. 3620
Jessica Dugan, Nicholas Ungefug, Student Workers - cgstudent@hancockcollege.edu, ext. 3963
QUICK LINKS: Register Quick Copy Printing Order Contact Us Chargeback FAQs Campus Graphics Price List